Rock your red, show your spirit for York’s 53rd Birthday by volunteering! Balloons, banners and streamers will decorate the walls, Lions will walk the halls, and red and white York pride will be on display everywhere ! The festivities will include free cake and cupcake distribution as well as an official cake-cutting ceremony, followed by a dazzling stage show, showcasing students performing their hearts out for the University they love.
With more than 6,000 students expected to enjoy a piece of York’s birthday cake, this event is shaping up to be one of the biggest one-day events of the year, so get involved today and sign up to be a coordinator!

Apply to the below positions by emailing : Sara Gedera, Student Relations Director uconnect@yorku.ca

Date of event: March 26

Position starts Feb 1 – March 27 (2-5 hrs/wk)

1. Internal Information Coordinator
•    Write and send out Agenda items to team prior to each meeting and inform them about meeting time and location
•    Take minutes at Action Team Meetings and send them out to the team within 3 days of meeting
•    Host team-building activities for coordinators and plan team socials when necessary
•    Communicate info between team and marketing team
•    Act as the interim director in meetings if director unavailable
Internal info coordinator- should have experience in minute taking and other administrative duties ( preparing agendas, note taking, scheduling, etc)

2. Set design and Layouts Coordinator
•    Integrate requirements such as theme, research, budget and team ideas to develop set designs
•    Present drawings and ideas to the team for approval
•    Selection of cost effective décor materials and decorations
•    Oversee the set-up and teardown of decorations at event location(s) prior to event and on event day
•    Prepare instructions and guidelines to execute set up and tear down

3. Entertainment Coordinator
•    Research and organize venue, Dj, technical equipment, security and refreshments for the pub night party
•    Integrate theme, budget, research and team ideas to develop fun games and other attractions
•    Plan and setup the photo booth and facilitate its running
•    Facilitate the execution of party games and other attractions on the event day along with volunteers and the team

4. Creative Designer
•    Design eye-catching and informative event banners and posters
•    Present drawings to the team and make changes as necessary
•    Research significant events or persons related to York and present to the team for approval
•    Incorporate research findings into the timeline and present ideas to display the information professionally
•    Liaise with set designer over layout ideas
Creative designer and Entertainment coordinator- should have some fine arts background ( art, photography, films, dance, music, etc)

5. Glendon Campus Events Coordinator
•    Integrate main theme of event into a smaller scale to execute cost effectively at Glendon campus
•    Act as the main liaison between the team and GCSA
•    Plan cake cutting ceremony/ cake distributions at Glendon campus in collaboration with GCSA
•     Coordinate with distributions coordinator on logistics
*Glendon campus coordinator- may or may not be a Glendon student.

6. Stage Show coordinator
•    Integrate theme, research, budget and team ideas to organize a list of performances
•    Schedule individual performances and make arrangements for performers ‘ necessities
•    Arrange for Dj and Emcee and communicate regulations and standards
•    Communicate and coordinate with other team members regarding set up, layout and logistics
•    Organize technical equipment and other supplies cost effectively

7. Volunteer Recruiter
•    Create posting for recruiting volunteers for event day
•    Prepare thank you packages for volunteers and performers
•    Develop efficient volunteer schedules including the amount necessary at each station, task lists and safety regulations
•    Integrate theme, budget and team ideas for volunteer costumes
•    Use various sources effectively to recruit enthusiastic volunteers

8. Finance coordinator
•    Contact campus vendors regarding possible sponsorships
•    Prepare pre-event, post event and updated budgets and communicate details to the team
•    Research on discounts and promotions to assist with purchasing supplies
•    Collect reimbursement forms and asset team with purchasing decisions

9. Distributions Coordinator
•    Develop an efficient and cost effective distribution method for the cake and cupcakes
•    Research and present various flavors  and designs of cake and cupcakes for approval from the team
•    Plan and facilitate the cake cutting ceremony according to guidelines.
•    Coordinate with set designer over layout and other details